Why Waste Time?: How Traditional Medical Records Indexing Wastes Valuable Time and Resources

solaradmin | October 25th, 2020

Change in healthcare and the medical industry happens at almost supersonic speed sometimes. If COVID-19 taught us nothing else, it showed us how quickly medical changes happen from time to time. Yet some healthcare and medical facilities are wasting valuable time and resources by still using traditional medical records indexing methods.

These traditional medical record indexing methods tend to result in poor accuracy and efficiency, but there is a much better way. Healthcare providers can now utilize the indexing capabilities that proprietary software provides.

This software helps you achieve the medical record indexing your facility is lacking. Read on to learn more about how there are some time and resource-saving options in medical records indexing methods.

Medical Records

If you work in or around the medical profession, you know how important medical record indexing solutions can be in order for providers to access healthcare information quickly. They need this healthcare information to give their patients the best care possible. In addition to improving patient care, a better medical record indexing solution can help create labor and cost savings as well.

Medical records contain patient information that’s critical for the treatment and management of their illness or medical issue. Finding a way to retrieve that information quickly and safely saves time and effort, as well as helps with treating the patient record scalability issues.

You can also find options that include scanning multiple patients with multiple documents according to your scanner’s capability. There are also patented technologies that automatically index document types and abstracts patient information. Having images and abstracted information reviewed within an hour of being returned to EMR has immeasurable value.

Real-time Electronic Medical Records

Making sure your healthcare professionals have the operational efficiencies they need almost always requires using advanced technologies. It’s these advanced technologies that give you real-time electronic medical records. It also helps you with managing rising healthcare costs.

Everyone from physicians, patient care providers, and healthcare information managers to hospital administrative staff needs help with medical record process improvements. The answer to these issues lies in automating the indexing process, which helps you maximize your productivity. This maximized productivity enables you to increase your accuracy in the following areas.

#1 Health Information Management

By providing a centralized and automated indexing system, you’re able to create a standardized indexing method that minimizes any exposure to errors. You can reassign medical forms names electronically with a straightforward click. You can then finalize your review of the automated lab results and information abstractions.

#2 Document Recognition

Being able to ascertain the document type by its content because you’re using advanced software to make that happen is a clear healthcare benefit. This has immense value for your staff and your facility as a whole. Most of the time, that kind of software will use barcodes or accurate scanning for indexing record documents.

This form of electronic document recognition gives clinicians involved directly with patient care access to the information they need for treatment. It’s a critical component in providing a shared methodology The clinical data collected in a provider’s office and recorded in medical documents is inclusive of what the patient’s care requires.

The same clinical data may need to be shared with the hospital, nursing home, medical clinic, specialist, etc. so the easier it is to access and share, the better for the patient.

#3 HIM Reduction Labor Cost for Medical Records Jobs

There is a growing number of new staff members needed in healthcare settings that implement and maintain electronic health records (EHRs) and many other IT initiatives. Electronic health records have to deal with everything from population health management to cross-provider care coordination. You have this increasing patient access point in physician care.

An automatic record indexing solution cuts out a significant amount of wasted time and can reduce labor costs as well as improve the accuracy of the records within your system.

#4 Cash Flow Improvement for Medical Records

Every medical record method deployed by a healthcare organization looks to find a way to improve their cash flow. Ideally, you want to find a way the point of care contains scanning with a centralized and automated indexing record system. This indexing record system gives you a cash flow benefit that invaluable.

That’s when you’re able to determine all the funding you’re able to redirect to patient-facing duties that were once wasted on HIM labor costs.

#5 The 99% or Greater Indexing Accuracy

Countless medical records exist in thousands of hospitals and clinics throughout the U.S. and internationally. Imagine an accuracy percentage of 99% or higher with less than an hour turnaround time! You can get a 99% accuracy or higher by using proprietary artificial software that uses natural language processing.

The software can identify the patients and document type by reading 100% of the text on the forms and abstracting it so it can be searched for within the EHR system. HIM professionals are in charge of quality checks at the healthcare facility or the automated medical record indexing center.

Real-Life Examples of Maximizing Productivity and Accuracy

Medical records that are digital or electronic significantly increase accuracy. Our indexing solution has been shown to reduce HIM labor and costs by up to 50% and achieve accuracy levels of 99% or greater.

As the number of patients increases, the importance of maximizing your time and resources becomes more important than ever before.

Meeting the Healthcare Future of Medical Records 

Changes to medical records and indexing options will continue to develop and grow. Patient information will be evaluated and treatment plans will always need to be monitored and changed as needed. Reach out to Solarity by EDCO when you want to streamline your medical records processes.

Our medical record indexing solution will provide sorting, quality control, and filtering assistance, all while also eliminating incomplete document records. When you’re ready to optimize your healthcare medical record process, Solarity by EDCO can help you get there.

Solarity by EDCO can help you prepare to face all the changes looming in the future of healthcare and medical record software systems.