10 Pros and Pitfalls of Point of Care Scanning

Creating a point of care medical record scanning plan is becoming a strategic initiative of many IT and HIM departments at healthcare facilities nationwide. In an effort to eliminate paper faster and provide better patient care, this model of scanning, sometimes called distributed scanning, concurrent scanning, or point of service scanning, has clear benefits and also some potential pitfalls.

If implemented successfully, scanning at the point of care scanning provides:


  1. Elimination of “skinny chart”
  2. Comprehensive information readily available for the current patient stay
  3. Data that physicians trust
  4. Reduction in duplicative tests
  5. Information that is sharable electronically across the healthcare system, or through the health information exchange

Potential pitfalls if implemented poorly:


  1. Unacceptable indexing error rates
  2. Excessive overtime costs in an effort to achieve quality standards
  3. High scanner software license costs
  4. Reliance and management of some form of paper chart continues because clinicians don’t trust EMR
  5. Never ending headache for IT and HIM staff

To learn how to skip the pitfalls and drive straight toward success, consider a strategy that includes capturing the paper at the point of care while centralizing the indexing function. Watch this video to learn how documents can be scanned at the point of care, indexed with 99% or greater accuracy, and returned into your EMR in one hour or less.


Learn More About Point of Care Record Scanning

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